AUDIT
The user has the ability to be a lead auditor, secondary auditor and/or auditee. This enables them to add questions and answer questions in an audit or edit the audit details of which they are a part. However, the user must be the lead/secondary auditor to an audit in order to have the ability to close out/complete the audit.
The user can enter audit plans, audit programmes and schedule audits along with creating audit templates; they have the ability to enter third party auditee records into the module for use when auditing third party suppliers.
They also have the ability to view reports generated from the audits entered into the module.
Effective access rights for Level 1 AUDIT:
• AUDIT: Conduct Audits.
• AUDIT: Enter/ Edit Plans/ Programmes/ Audits/ Templates/ Auditees.
DATA
The user has the ability to configure the DATA module by setting up monitoring programmes with measurements and then schedule readings through each of the measurements and enter monitoring points for use in the measurements. For setting up the measurements, the users have the ability to first set up the parameter categories along with their parameter details.
The user has the ability to enter readings for a measurement when allocated the responsibility.
They can enter equipment details, PPE types and training courses and schedule the items for either: service/maintenance; replacement; or completion. They have the ability to edit the schedules and enter record details.
They also have the ability to set up and view specialised Data reports.
Within the Waste section: The user has the ability to enter/edit broker, carrier and consignee records and enter/edit waste category types and associated waste types.
They also have the ability to enter/ reconcile waste consignments.
Effective Access Rights for Level 1 DATA:
• DATA: Be Responsible for Parameters
• DATA: Configure Parameter and Measurements
• DATA: Configure waste types, carriers, brokers, etc.
• DATA: Enter Measurement Readings.
• DATA: Enter/ Edit Equipment Readings.
• DATA: Enter/ Edit PPE Records.
• DATA: Enter/Edit Training Records.
• DATA: Enter/Reconcile waste consignments.
• DATA: View Reports.
LAW
The user has the ability to create and share law profiles and enter/ edit relevancy and evaluation of compliance for the checklist items. They also have the ability to edit profiles for which they are responsible.
Effective access rights for Level 1 LAW:
• LAW: Create Profiles.
• LAW: Enter/ edit Relevancy & Evaluation of Compliance.
• LAW: Share Profiles.
RISK
The user has the ability to add/ edit objectives, targets and management programmes. They can enter risk assessments into the module, be responsible for the risk assessments and can also approve assessments.
They can enter/ edit both management programme tasks and risk assessment tasks.
Effective access rights for Level 1 RISK:
• RISK: Add/ edit assessments, add/edit/complete tasks.
• RISK: Approve assessments.
• RISK: Management Access (approve/add/edit/complete. OBJ, TGT, MP, MPT).
INCIDENT
The user has the ability to enter/edit incidents, enter/ edit/ complete investigations for an incident, enter/edit/complete both corrective and preventive actions and enter/edit action tasks, enter/edit/complete effectiveness reviews for actions and also have a level of management access which allows the user to add, edit, complete tasks, actions, investigations and incidents for which they may not be responsible.
The user also has the ability to view the various incident reports.
Effective Access Rights for Level1 INCIDENT:
• INCIDENT: Complete C/P actions.
• INCIDENT: Enter Records.
• INCIDENT: Enter/edit C/P actions.
• INCIDENT: Enter/edit/complete effectiveness reviews.
• INCIDENT: Enter/edit/complete investigations.
• INCIDENT: Management access (add/edit/complete task, action, investigation, incident).
• INCIDENT: View Reports.
In INCIDENT there are five Assignable Access Rights where a user can be assigned one or more of these rights.
• INCIDENT: Automatically Notify all new incidents: Users with this access right will be notified of all new incidents created in the module.
• INCIDENT: Edit target completion dates: Users with this access right have the ability to edit the target completion dates on actions within the modules.
• INCIDENT: Configure the module: Users with this access right have the abilities to add/edit subtypes to the various incident types, can add/edit reportees and can add/edit cause types (but cannot edit incident templates unless they also have the access right below).
• INCIDENT: Management Access/ Confidential Access (management access & view confidential access): Users, as previously mentioned have management access which allows the users to add, edit, complete tasks, actions, investigations and incidents for which they may not be responsible, and additionally can also view incidents which have been made confidential in the module.
• INCIDENT: Enter Records - this allows selected users to enter or edit Incidents.
• INCIDENT: Advance Reports: Users with this access right will have the ability to group sites, be able to view items from these grouped sites (site visibility function) and export reports to excel from the Incident Advanced Search Criteria; Action Search Criteria; and Task Search Criteria.
DOCS
The User has the ability to access the DOCS module where they can add/ edit document or external (internet/intranet sources) links, upload documents from their local environment and edit the information entered for these uploaded documents and add/edit Categories to which the documents can be grouped.
Effective access rights for Level 1 DOCS:
• DOCS LINK: Manage Document Links.